Batch Reclass Tool in CustomBooks™

Batch Reclass Tool

Overview

The Batch Reclass tool allows you to update the G/L Account, Company, Project, and Class assigned to multiple transactions at the same time. Instead of opening and editing each transaction individually, you can quickly reclassify selected transactions in a single operation.

This tool is useful for correcting posting errors, updating transaction assignments, or reorganizing financial data while maintaining accurate accounting records.

Benefits of Batch Reclass

Use the Batch Reclass tool to:
  1. Reassign transactions to a different G/L account.
  2. Update the Company, Project, or Class assigned to transactions.
  3. Correct multiple transactions in a single batch.
  4. Reduce manual data entry and improve efficiency.

Accessing the Batch Reclass Tool

To access the Batch Reclass Tool:
  1. Navigate to Accounting.
  2. Under Tools, select Batch Reclass.

The Batch Reclass window opens with filters that help you locate the transactions you want to update.

Using the Batch Reclass Tool

Filtering Transactions

Use one or more of the following filters to locate the transactions you want to reclassify:
  1. Period – Select the date range for the transactions.
  2. Account – Displays transactions assigned to a specific G/L account.
  3. Document Type (optional) – Filter by a specific transaction type (e.g., Bills, Deposits, Payments).
  4. Company (optional) – Filter by company or customer/vendor.
  5. Project (optional) – Filter by project.
  6. Class (optional) – Filter by class.
After selecting your filter criteria, the matching transactions are displayed in the Transactions tab.



Reclassifying Transactions

To reclassify one or more transactions:
  1. Filter the transactions using the desired criteria.
  2. Select the checkbox next to each transaction you want to update.
  3. Click Reclassify Transactions.
  4. In the Batch Reclass window, select the fields you want to update by checking the corresponding checkbox:
    1. Account
    2. Project
    3. Class
    4. Company
  5. Select the new value for each checked field.
  6. Click Reclassify.


Only the fields that are checked in the Batch Reclass window are updated.

Transactions Tab

The Transactions tab displays the transactions that match the selected filters. The list includes information such as:
  1. Period
  2. Document
  3. Account
  4. Company
  5. Class
  6. Project
  7. Memo
  8. Amount
  9. Line #
Select one or more transactions from this list before performing the reclassification.

Log Tab

After processing, a pop-up will display the status of successful and failed reclassifications. The Log tab provides a record of reclassified transactions, detailing the old and new values (highlighted in green) and indicating whether the reclassification was successful or not.


For a quick overview of the process and guided steps, please watch the video below.



Important Notes

  1. Batch Reclass updates only the transactions you select.
  2. Only the fields that are checked in the Batch Reclass window are modified.
  3. Review the selected transactions carefully before clicking Reclassify, as the changes are applied to all selected records.
  4. Reclassifying transactions may affect financial statements and reports that use G/L Accounts, Companies, Projects, or Classes.
  5. Ensure you have the appropriate user permissions to perform batch reclassification.

If you need any further help or assistance, don't hesitate to reach out to our support team. You can contact us via live chat, email, or by submitting a support request ticket through our Help and Support page.