How to Close the Books in CustomBooks™

How to Close the Books in CustomBooks™


The Closing the Books feature helps protect your historical data by locking transactions dated prior to a specific date. This is highly recommended after finalizing reporting periods, filing taxes, or completing your account reconciliations.

When this feature is enabled, any attempt to modify or save a transaction with a date earlier than your chosen close date will trigger a system restriction to prevent accidental changes.


Closing Options

CustomBooks™ provides flexibility in how you restrict access to past transactions:

Closing Date Warning Type:

  1. Only warn: Users will see a warning message but can still proceed with the change after acknowledging it.
  2. Warn and require password: Users will be prompted with a warning and must enter a designated password to save any changes.


Scope of Closing:

  1. Set a single, global Closing date for all of your books.
  2. Alternatively, use the Specify closing date per module option to set different closing dates for specific areas of your accounting.


How to set the Closing Date

  1. Navigate to the Admin Panel → Accounting Settings.
  2. Scroll down and expand the Closing the books section.
  3. Enter your desired cutoff date in the Closing Date field (or click the calendar icon to select a date).
  4. (Optional) If you prefer to close out individual modules on different dates, check the box next to Specify closing date per module and configure the dates accordingly.
  5. Select your preferred Closing Date Warning Type by clicking either Only warn or Warn and require password.
  6. If you selected "Warn and require password," type your secure password into the Password field. (Note: If a password was previously set, you can update it by clicking Set new password).

  7. Saving the changes. There is no "Save" button on this page. Changes made in the Accounting Settings save automatically.

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