General Journal

General Journal

General Journal

The General Journal is the master journal where all company transactions and journal entries are recorded. It provides a comprehensive view of your accounting entries in one central location.

By default, the General Journal displays the following data to help you identify entries at a glance:
  1. Document Date: The date the transaction occurred or was recorded.
  2. Document Type: The specific classification of the transaction, such as a Bill, Cash receipt, or Customer refund.
  3. Document Number: The unique reference identifier assigned to the document.
  4. Company Name: The customer, vendor, or entity associated with the transaction.
  5. Account: The specific general ledger account number affected by the transaction.
  6. Account Description: The name of the general ledger account (e.g., Accounts Payable, Business Checking).
  7. Currency: The currency type used for the transaction (e.g., USD).
  8. Amount Dr: The total debit amount posted to the account.
  9. Amount Cr: The total credit amount posted to the account.


Accrual and Cash Basis View

You no longer need to run specialized reports or drill into individual transactions to see cash-basis entries. You can easily switch between Accrual and Cash accounting methods directly within the General Journal:
  1. Instant Toggle: Use the Accrual and Cash toggle buttons located at the top left of the screen to instantly switch your view.
  2. Dynamic Data: Clicking a toggle automatically refreshes the list to display the respective accounting entries.
  3. Accurate Reconciliation: The Cash Basis mode pulls data directly from the cash flow register, ensuring the journal matches your official cash-basis financial reports. This unified view speeds up analysis and simplifies account reconciliation.


Available Actions

From the General Journal command bar, you can manage your view using the following actions:
  1. Refresh the list: Click the green circular arrow icon to refresh the data and display the latest entries.
  2. Customize and Filter: Click the Settings dropdown button for view configurations. Choose Customize form to change your column layouts, or select List options to apply specific filters to the list.

Export The General Journal

  1. Click the Export list button.
  2. Choose the specific columns and format you wish to export, and click OK.
  3. Then from the General Journal - Print Preview window, click Export, choose the file format, and then choose the location on your computer to save the file.





Finding Transactions

To locate a specific entry without scrolling through the entire list:
  1. Locate the Search box in the top-right corner of the General Journal screen.
  2. Type in your search terms. You can search by document number, amount, company name, or account.
  3. To cancel or clear the search, simply click the "x" icon inside the search box.