Projects/Jobs in CustomBooks™
The Projects/Jobs module in CustomBooks™ allows users to group transactions for reporting and tracking purposes. A project or job is typically created for short-term needs, such as a client-specific task or project. For long-term or permanent grouping of transactions, Classes may be more appropriate.
- Projects/Jobs are ideal for tracking income, expenses, and progress for specific client-related tasks.
- Each project can only be associated with one customer, but a customer can have multiple projects.
Viewing Projects/Jobs
To view the list of current Projects/Jobs:
- Navigate to Lists > Projects/Jobs or Projects & Time > Projects/Jobs.

Creating a New Project/Job
Follow these steps to create a new project/job:
- Navigate to Lists > Projects/Jobs or Projects & Time > Projects/Jobs.
- Click Create > New.
- Enter the Project/Job Name.
- Select the associated Company (Customer or Vendor).
- Optionally, set the Project Period and Report Period.
- Choose the Project Type (either Time and Materials or Fixed).
- Set the Status (Open, In Progress, or Closed).
- Optionally, enter a Project Budget for income, expenses, and hours.
- Click Save or Save and Close to complete the setup.

Assigning a Project/Job to a Transaction
To track a project/job within a transaction:
- Open the transaction (e.g., Sales Invoice, Bill, Deposit, or Payment).
- Navigate to the Project and Classes tab.
- Select the project from the Project drop-down. If the transaction contains multiple line items, you can also assign a project to individual lines using the Project column.
- Click Save or Save and Close.

Tracking and Reporting using Projects
CustomBooks™ allows you to track and filter transactions by Projects/Jobs for insightful reporting. You can monitor performance, expenses, and profitability for specific projects, enabling better financial management.
Filtering Transactions by Project in Reports
To filter a report by a specific project/job:
- Open the desired report.
- Navigate to the Filter tab.
- Click the Add Filter button.
- Choose Project and select the project from the drop-down menu.
- Run the report to view only transactions related to that project.

The example below is an Income Statement Standard Report filtered by a Project.

Project Financials Report
The Project Financials Report in CustomBooks™ offers a detailed overview of the financial performance of individual projects or multiple projects. This report is essential for businesses that rely on project-based work, such as construction, consulting, and services, as it helps monitor project budgets, compare actual costs to planned estimates, and assess profitability.
In CustomBooks™, the Project Financials Report includes the following sections:
- Income: Income generated from the project.
- Income Budget: The projected or estimated income expected from the project.
- Expenses: Direct and indirect costs associated with the project, including materials, labor, and overhead costs.
- Expense Budget: The estimated or planned expenses for the project.
- Profit: A summary of how much profit the project has made.
- Hours: The total number of hours logged for the project, including billable and non-billable time.
- Hour Budget: The projected or estimated number of hours allocated for the project.

How to Run the Project Financials Report:
- Navigate to Projects & Time > Project Financials Report or Reports > Project Financials Report
- Run the report.
The Project Profitability Matrix in CustomBooks™ provides a comprehensive overview of all projects and their profit/loss status. This tool enables project managers to track both actual and budgeted figures, helping them assess the financial health of active projects at a glance.
- Actual vs. Budgeted Comparison: View real-time financial performance against budgeted goals.
- Profit/Loss Tracking: Easily identify whether a project is generating a profit or incurring a loss.
- Quick Overview: The matrix displays a summary of key figures for all active projects, including income, expenses, and overall profitability.
How to Access the Project Profitability Matrix:
- Navigate to Projects & Time > Project Profitability Matrix.
- The matrix will display the actual and budgeted figures for each project, showing income, expenses, and net profit.

Tips and Tricks for Projects/Jobs
Maximize your efficiency when managing projects and jobs in CustomBooks™ with the following tips and tricks:
- View Transactions by Project: From the Projects list view, you can quickly access all transactions associated with a specific project. Select the desired project, click the Show drop-down, and choose Transactions. This will display a comprehensive list of all transactions assigned to that project, allowing for easy tracking and management.
- Utilize the Search Function: To find a specific project/job quickly, use the Search box located on the yellow command bar in the Projects/Jobs list. This feature helps you navigate through your projects efficiently without having to scroll through the entire list.
- Run Project Financial Reports: You can generate a Project Financial Report directly from the Projects/Jobs list view. Select the project you wish to analyze, click on the Show drop-down, and select Projects. This provides a focused report on the selected project, summarizing its financial performance and helping you stay informed about its profitability.
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