Admin Panel: Inventory Settings
Overview
The Inventory Settings in the CustomBooks™ Admin Panel allow you to configure how your stock is tracked, managed, and valued. This includes setting up multi-location warehousing, enabling manufacturing workflows (Assembly Builds), and mapping the default General Ledger accounts for inventory valuation.
How to Access Inventory Settings
To configure these options, navigate to:
- Admin Panel → Inventory Settings.
Configuration Sections
Locations & Units of Measure
This section manages the physical and dimensional aspects of your stock.
- Unit of Measure: Define the default units for Item Weight and Item Three Dimensions (length/width/height) to ensure consistency across your catalog.
- Locations (Multi-location):
- Check this box to create unlimited inventory locations.
- Locations can be flat or hierarchical, allowing you to track inventory "from Warehouse down to Bin".
- Default Location: Select the primary location where inventory is assigned by default.
Attention: Multi-location cannot be disabled if there is more than one location in the list or if the Consignment feature is enabled in Sales Settings.
General Features
These settings control advanced inventory capabilities.
- Assembly: Enables the creation of assembly items and Assembly Build documents.
Attention: Once you create an assembly, this feature cannot be turned off. - Lots and Serial numbers: Enables tracking items by specific Lot or Serial numbers.
Attention: Once you create a lot or serial number, this feature cannot be turned off. - Turn off sequencing check: When enabled (checked), the system disables the validation check for document posting order.
Warning: Disabling the check "can disrupt future cost or inventory layers". - Backordering:
- Allow over-receiving and over-shipping: Check this to allow processing quantities greater than what was originally ordered on the purchase or sales document.
Default Accounts
This section maps your inventory movements to specific General Ledger accounts. CustomBooks™ uses these defaults to ensure your Balance Sheet and P&L accurately reflect your stock value.
Account Mappings Overview:
- Inventory: Inventory account.
- Other Current Assets: Inventory shipped not yet invoiced account.
- Other Current Liabilities: Inventory paid not yet received, Inventory received not yet billed, and Inventory received not yet paid accounts.
- Cost of Goods/Services Sold: Cost of Goods/Services Sold account, Disassembly Expenses account, and Production Waste account.
To change a mapped account, click the pencil icon next to the account name.
Related Articles
Admin Panel: General Settings
Overview The General Settings in the CustomBooks™ Admin Panel allows you to configure fundamental system behaviors, ranging from how your currency is handled to the precision of your financial data. How to Access General Settings To modify these core ...Admin Panel: Purchase Settings
Overview The Purchase Settings in the CustomBooks™ Admin Panel allow you to customize your purchasing workflows, enable advanced inventory tracking features like Landed Cost and Item Receipts, and map default General Ledger accounts to ensure ...Admin Panel: Sales Settings
Overview The Sales Settings in the CustomBooks™ Admin Panel allow you to configure the workflow for your sales cycle, enable advanced features like dropshipping and consignment, and map default General Ledger accounts for sales transactions. How to ...Admin Panel: Bank Settings
Overview The Bank Settings page in CustomBooks™ allows you to configure default accounts, automate categorization, and manage how the system interacts with your downloaded or imported bank transactions. Correctly setting these options ensures ...Admin Panel: Security Settings
Overview Maintaining a secure and organized workspace is essential for any business. The Security Settings in the CustomBooks™ Admin Panel provide a centralized hub for managing who has access to your data and what level of permission they hold. The ...