Applying Vendor Credits in CustomBooks™

Applying Vendor Credits

Overview

When you receive a credit from a vendor due to a purchase return, overpayment, or other reasons, you can apply that credit to an unpaid Bill using the Apply Vendor Credits feature. This ensures accurate accounting by reducing the outstanding balance on the applicable bills.

Viewing the List of Apply Vendor Credits

To view the list of Apply Vendor Credits documents, navigate to Purchases > Apply Vendor Credits.



From the Apply Vendor Credits List View, you can:
  • Create a new or Copy an Apply Vendor Credit.
  • View related details, including: Transactions, General Journal, and Audit Logs.
  • Attach files to a selected Apply Vendor Credit.
  • Export the Apply Vendor Credits List to Excel, PDF, or other formats.
  • Manage columns: add, remove, or reorder.
  • Refresh the Apply Vendor Credits List.
  • Create multiple custom views using: Filters, Sorting, Ordering, and Conditional Appearance Settings.

Viewing an Individual Apply Vendor Credit Document

To view a specific Apply Vendor Credit document:
  1. Navigate to Purchases > Apply Vendor Credits.
  2. In the Apply Vendor Credits List View, double-click to open the desired Apply Vendor Credit document.


From the individual Apply Vendor Credit, you can:
  • Edit the Apply Vendor Credit.
  • View related details, including: Transactions, General Journal, and Audit Logs.
  • Attach files to the Apply Vendor Credit.
  • Refresh the Apply Vendor Credit Data.

Applying Vendor Credits to a Vendor

  1. Navigate to Purchases > Apply Vendor Credits.
  2. Click Create > New, or create one from the Quick Menu.
  3. Select the Vendor from the drop-down list.
  4. Enter the Apply Vendor Credits Number. You can enter it manually or let the system auto-assign.
  5. Set the Date.
  6. In the lower half of the screen, you will see two lists: Outstanding Purchase Documents and Outstanding Vendor Credits. Check the boxes next to the bills and credits you want to apply.
  7. The totals of the checked bills and credits will appear at the bottom of the list.
  8. The difference between the applied vendor credits and the bills will be shown at the top. Ensure the difference is zero before saving. Adjust the Applied Amount on the bills as needed.
  9. Click Save or Save and Close.


This process helps you properly apply credits to outstanding bills, ensuring your accounts remain accurate.