Audit Log

Audit Log

Audit Log

The Audit Log tracks important changes made to the system including the type of change and the user that made the change along with the time that the change was made. These changes are tracked automatically and need no user action to start the logging process. Logs may not be changed by anyone, including the administrator.

Accessing and Viewing the Audit Log

To access the Audit Log, navigate to Accounting > Audit Log.

You can filter the report using multiple options:
  1. Record Type (Document)
  2. Record (Document #)
  3. User
  4. Date

  5. You can also use the Search Records box to quickly find specific entries.




Watch the short video below for a detailed demonstration on how to use the Audit Log.



Viewing an Individual Record's Audit Log

The Audit Log for a specific record allows you to see all changes and revisions made to it. This is useful for tracking updates, identifying who made a change, and understanding the history of a document.

To view the Audit Log for a record:
  1. Open the record (e.g., Item, Customer/Vendor, Sales Invoice, Deposit, Bill).
  2. Click the Show dropdown menu.
  3. Select Audit Log. The Audit Log will open, showing a list of versions.



    Each version lists the     version number, the date and time of the change, and the user who made the revision. You can also add a comment to each version.


Viewing and Comparing Revisions

The Audit Log lets you dive deeper into the changes made to a record.
  1. View Revisions: Select a version and click Open Revision to see the changes for that specific version.



  2. Compare Revisions: To compare two or more versions, select them using Ctrl + Left Click or Shift + Left Click. Then, click the Compare Revisions button. The Compare Revisions Report (Object Version Change Report) will open, providing a side-by-side comparison of the selected versions.



Understanding the Compare Revisions Report

The report is designed to make it easy to see what changed between versions.
  1. Columns: Each version you selected appears as a separate column, showing the version number, date and time, and the user who made the change.
  2. Rows: The rows on the left side show the Attributes or Field Names (e.g., Line #, Document Total, Account, Amount).
  3. Color-Coding:
    1. Green: Indicates a new attribute, field, or line was added or created.
    2. Blue: Indicates an attribute, field, or line was changed or revised.
    3. Red: Indicates an attribute, field, or line was deleted.

Compare Revision Example

To help you understand the Compare Revisions Report better, here is an example of a deposit with three versions being compared.
  • Document #: Deposit # 1757 9/5/2025
  • Number of Versions: 3





VERSION #1 This is the original version of the document.

VERSION #2 This version includes both new and changed items.
  • New (Green): A new line was added to the deposit: Line #2, with Account #4500 Misc. Income and an amount of 500.
  • Changed (Blue):
    • Date: The date was changed from 9/1/2025 to 9/5/2025.
    • Document Total & Deposit Total: The totals automatically updated to reflect the new line item.
    • Line #1: The account was changed from 4000 Sales Account to 4001 Juan Sales Account, and the payment method was updated.
VERSION #3 This version includes a deleted item.
  • Deleted (Red): Line #2, which contained Account #4500 Misc. Income, was deleted.


If you need any further help or assistance, don't hesitate to reach out to our support team. You can contact us via live chat, email, or by submitting a support request ticket.

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