Creating a Bank Deposit

To create a bank deposit:

1. Navigate to Bank → Deposits. A list of previously created bank deposits will be displayed.
2. Click Create → New.
   
3. Change the Posting Date, if necessary. This is the date the deposit was made at the bank.
4. Change the Bank Account, if necessary. The default bank account specified in Bank Settings → Default accounts will be pre-filled. This is the account to which the deposit is or will be made.
   
5. Enter a Deposit Number if applicable, or leave this field blank to have the system auto-assign a code for you. The system will use standard account type numbering when assigning a number.
   
1. The deposit document numbering is defined in Admin Panel → Auto-numbering → Documents → Deposits and will increment automatically. For more information, see Auto-Numbering.
   
6. In the lower half of the deposit document on the Receipts tab, a list of available Cash Receipts, Cash Sales, and Customer Prepayments that can be included in the deposit is shown. Check the checkbox next to the document that will be included in the deposit.
   
1. As each box is checked, the Total at the bottom will change to reflect the total of all checked documents. The initial list that is populated on the deposit includes all cash receipts, cash sales, and customer prepayments that have not been previously included on a deposit.
   
7. If there are items to deposit that are not part of the receipts, go to the G/L Accounts tab and click the Add button to enter. If none, skip to step #8.
   
1. Enter the Company (Customer/Vendor), if applicable.
   
2. Enter the G/L Account.
   
3. Enter the Amount.
   
4. Enter Payment Method (required if transaction is associated with a 1099 account, otherwise optional).
   
5. Enter Memo (optional).
   
6. Enter Project (optional).
   
7. Enter Class (optional).
   
8. On the Memo tab, add an internal memo (optional).
9. Click Save and Close or Save to post the document or Save Draft if you have not finalized the document yet. Once saved, the selected payments are grouped into a single deposit transaction and recorded in the chosen bank account.

Depositing Payments from Undeposited Funds

Many businesses receive payments throughout the day and make a single bank deposit later. In this workflow:

1. Customer payments are initially recorded to the Undeposited Funds account.
2. When the funds are physically deposited or appear in the bank, create a Bank Deposit.
3. Select the payments being deposited.
4. Save the deposit to move the funds from Undeposited Funds to the selected bank account.
   

You receive three customer payments:

Instead of creating three separate bank deposits, you can create one bank deposit totaling $1,000. This allows the deposit recorded in CustomBooks™ to match the single $1,000 deposit shown on your bank statement.

Editing a Bank Deposit

If a bank deposit has not yet been reconciled, you can edit it to:

• Change the deposit date.
• Add or remove deposited payments.
• Update references or notes.
• Modify deposit details as needed.

If the deposit has already been reconciled, review your reconciliation status before making changes.

Deleting a Bank Deposit

A bank deposit may be deleted if it was entered incorrectly and has not been reconciled.

Before deleting a deposit:

• Verify that the transaction is no longer needed.
• Confirm the deposit has not been included in a completed bank reconciliation.
• Ensure that any payments included in the deposit are handled appropriately.

Deleting a deposit removes the transaction from the bank account and may return associated payments to the Undeposited Funds account, depending on the original transaction setup.